| Author |
Message |
Jeff Teel
Guest
|
 Posted:
Sat Jan 15, 2005 9:03 pm Post subject:
Directing Mail to a Public Folder |
|
|
Is there a way to direct mail that is coming in to Exchange to one of the
public folders? I thought I read where that could be done and now when I
wanted to do that I can't seem to find. We are being sent multiple copies of
mail from some addresses and if I could direct one message to a public
folder then everyone could see the same copy and reduce mail storage space.
Thanks
Jeff |
|
| Back to top |
|
 |
OldNewbie
Guest
|
| Posted:
Sat Jan 15, 2005 10:19 pm Post subject:
RE: Directing Mail to a Public Folder |
|
|
Jeff,
what email address is the company sending the emails to? I wanted to create
a shared folder for everyone sending an email to info@mycompanyname.com. I
accomplished this by right clicking on the public folders and selecting new,
folder and specifying the folder should contain mail items. I then named in
"info" (without the quotes. Exchange automatically gave it an email address
of info@mycompanyname.com. Man did I like that.
Good luck
Old Newbie
"Jeff Teel" wrote:
| Quote: | Is there a way to direct mail that is coming in to Exchange to one of the
public folders? I thought I read where that could be done and now when I
wanted to do that I can't seem to find. We are being sent multiple copies of
mail from some addresses and if I could direct one message to a public
folder then everyone could see the same copy and reduce mail storage space.
Thanks
Jeff
|
|
|
| Back to top |
|
|
OldNewbie
Guest
|
| Posted:
Sat Jan 15, 2005 10:23 pm Post subject:
RE: Directing Mail to a Public Folder |
|
|
I posted a tat too soon. If that company is sending to different email
addresses, try creating a rule for all email from that domain.
"Jeff Teel" wrote:
| Quote: | Is there a way to direct mail that is coming in to Exchange to one of the
public folders? I thought I read where that could be done and now when I
wanted to do that I can't seem to find. We are being sent multiple copies of
mail from some addresses and if I could direct one message to a public
folder then everyone could see the same copy and reduce mail storage space.
Thanks
Jeff
|
|
|
| Back to top |
|
|
Lanwench [MVP - Exchange]
Guest
|
| Posted:
Sun Jan 16, 2005 1:01 am Post subject:
Re: Directing Mail to a Public Folder |
|
|
Jeff Teel wrote:
| Quote: | Is there a way to direct mail that is coming in to Exchange to one of
the public folders? I thought I read where that could be done and now
when I wanted to do that I can't seem to find. We are being sent
multiple copies of mail from some addresses
|
Can you not contact the senders and ask them to send to a different
address - and then set that address up as a mail-enabled public folder?
| Quote: | and if I could direct one
message to a public folder then everyone could see the same copy and
reduce mail storage space.
|
Actually, since Exchange uses single-instance storage, it isn't really a
server storage issue (although each user's mailbox size/quota will be
affected).
|
|
| Back to top |
|
|
Dave Nickason [SBS MVP]
Guest
|
| Posted:
Sun Jan 16, 2005 1:46 am Post subject:
Re: Directing Mail to a Public Folder |
|
|
This partly depends on how you're receiving your e-mail. The basic steps
are to use Outlook to create the public folder and give it the appropriate
permissions. Using Exchange System Manager, expand Folders/ Public Folders,
r-click the PF and click All Tasks -> Mail Enable. Give the folder the
appropriate e-mail address. (I always recommend using Outlook rather than
ESM to create folders, but Outlook can't mail-enable a PF, that has to be
done in ESM).
If you're using SMTP e-mail, messages addressed to the folder's address will
automatically be delivered there. If you're using the POP connector, you
have to make the POP address a global mailbox in the POP connector. Post
back if you have questions about that and I'll figure out how I did it.
As your final step, send a test message or two to the public folder's
address from an external mail account to make sure it's working as expected.
Once the folder is mail-enabled, you should be able to send mail to it from
inside or outside your network, and forward or redirect messages there from
other user accounts with Outlook rules.
"Jeff Teel" <jdteel@sugardog.com> wrote in message
news:uEcsvNx%23EHA.4092@TK2MSFTNGP09.phx.gbl...
| Quote: | Is there a way to direct mail that is coming in to Exchange to one of the
public folders? I thought I read where that could be done and now when I
wanted to do that I can't seem to find. We are being sent multiple copies
of mail from some addresses and if I could direct one message to a public
folder then everyone could see the same copy and reduce mail storage
space.
Thanks
Jeff
|
|
|
| Back to top |
|
|
Jeff Teel
Guest
|
| Posted:
Sun Jan 16, 2005 2:36 am Post subject:
Re: Directing Mail to a Public Folder |
|
|
Hi Dave and Old Newbie,
Currently I am using a POP3 connector to retrieve mail from our ISP. I have
created a new folder with Outlook under the Public Folders/All Public
Folders tree where I would like the mail to be sent. I went into Exchange
System Manager and can see the folder that I created. I right-click on the
folder as it appears in the large (right hand) box and view that folder's
properties. At this point I don's see any options that will let me
accomplish what I need since I don't have a FQDN of my own. The e-mail
address that has been assigned to the new folder has the folder's name
before the @ and has my ISP domain name after. If I got another mail account
from my ISP and named it with the name of my new folder I could have the
mail sent to that address but I seems like a round about way to get this
accomplished. I thought I might direct mail from a particular e-mail address
to the new public folder where we all could view the same copy. May this is
wishful thinking until I am able to host my own mail!!
Thanks
Jeff
"Dave Nickason [SBS MVP]" <gwdibble@NOSPAM.frontiernet.net> wrote in message
news:OKVrnrz%23EHA.1524@TK2MSFTNGP09.phx.gbl...
| Quote: | This partly depends on how you're receiving your e-mail. The basic steps
are to use Outlook to create the public folder and give it the appropriate
permissions. Using Exchange System Manager, expand Folders/ Public
Folders, r-click the PF and click All Tasks -> Mail Enable. Give the
folder the appropriate e-mail address. (I always recommend using Outlook
rather than ESM to create folders, but Outlook can't mail-enable a PF,
that has to be done in ESM).
If you're using SMTP e-mail, messages addressed to the folder's address
will automatically be delivered there. If you're using the POP connector,
you have to make the POP address a global mailbox in the POP connector.
Post back if you have questions about that and I'll figure out how I did
it.
As your final step, send a test message or two to the public folder's
address from an external mail account to make sure it's working as
expected. Once the folder is mail-enabled, you should be able to send mail
to it from inside or outside your network, and forward or redirect
messages there from other user accounts with Outlook rules.
"Jeff Teel" <jdteel@sugardog.com> wrote in message
news:uEcsvNx%23EHA.4092@TK2MSFTNGP09.phx.gbl...
Is there a way to direct mail that is coming in to Exchange to one of the
public folders? I thought I read where that could be done and now when I
wanted to do that I can't seem to find. We are being sent multiple copies
of mail from some addresses and if I could direct one message to a public
folder then everyone could see the same copy and reduce mail storage
space.
Thanks
Jeff
|
|
|
| Back to top |
|
|
Dave Nickason [SBS MVP]
Guest
|
| Posted:
Sun Jan 16, 2005 4:06 am Post subject:
Re: Directing Mail to a Public Folder |
|
|
I'm running late so if you still have questions after this, please post
back. Two options:
Now that the folder is mail-enabled, it shows up in your GAL. Without doing
anything else, you should be able to send e-mail from any internal account
such as your own desktop, to that folder. So, for example, you can create a
rule in Outlook saying that any message from a certain sender or mailing
list should be forwarded (or redirected) to the public folder's e-mail
address. Outlook will forward or redirect the message to the PF just as it
would to a different user's Inbox.
Or, you can create and address at the ISP, info@yourdomain.com. Tell the
POP connector that info@yourdomain.com is a global pop account. That way,
messages sent to info@ will end up in the ISP pop mailbox. The connector
will see it as a global address, and it'll resolve any message sent to that
address using the GAL. Since all the mail in that acccount will presumably
be addressed to info@, it'll all get put in the public folder, which is the
container that uses that address. (The pop connector can't be configured to
send mail directly into a PF, which is why you have to use the global option
as a workaround).
The first option allows you to avoid the POP account at the ISP. The second
option allows you to avoid having to run the messages through a user mailbox
to get them to the PF. The third option, using SMTP mail, avoids both
options since Exchange will route SMTP messages to whatever container has
the address, whether that's a PF or a mailbox.
"Jeff Teel" <jdteel@sugardog.com> wrote in message
news:uuxakH0%23EHA.2700@TK2MSFTNGP14.phx.gbl...
| Quote: | Hi Dave and Old Newbie,
Currently I am using a POP3 connector to retrieve mail from our ISP. I
have created a new folder with Outlook under the Public Folders/All Public
Folders tree where I would like the mail to be sent. I went into Exchange
System Manager and can see the folder that I created. I right-click on the
folder as it appears in the large (right hand) box and view that folder's
properties. At this point I don's see any options that will let me
accomplish what I need since I don't have a FQDN of my own. The e-mail
address that has been assigned to the new folder has the folder's name
before the @ and has my ISP domain name after. If I got another mail
account from my ISP and named it with the name of my new folder I could
have the mail sent to that address but I seems like a round about way to
get this accomplished. I thought I might direct mail from a particular
e-mail address to the new public folder where we all could view the same
copy. May this is wishful thinking until I am able to host my own mail!!
Thanks
Jeff
"Dave Nickason [SBS MVP]" <gwdibble@NOSPAM.frontiernet.net> wrote in
message news:OKVrnrz%23EHA.1524@TK2MSFTNGP09.phx.gbl...
This partly depends on how you're receiving your e-mail. The basic steps
are to use Outlook to create the public folder and give it the
appropriate permissions. Using Exchange System Manager, expand Folders/
Public Folders, r-click the PF and click All Tasks -> Mail Enable. Give
the folder the appropriate e-mail address. (I always recommend using
Outlook rather than ESM to create folders, but Outlook can't mail-enable
a PF, that has to be done in ESM).
If you're using SMTP e-mail, messages addressed to the folder's address
will automatically be delivered there. If you're using the POP
connector, you have to make the POP address a global mailbox in the POP
connector. Post back if you have questions about that and I'll figure out
how I did it.
As your final step, send a test message or two to the public folder's
address from an external mail account to make sure it's working as
expected. Once the folder is mail-enabled, you should be able to send
mail to it from inside or outside your network, and forward or redirect
messages there from other user accounts with Outlook rules.
"Jeff Teel" <jdteel@sugardog.com> wrote in message
news:uEcsvNx%23EHA.4092@TK2MSFTNGP09.phx.gbl...
Is there a way to direct mail that is coming in to Exchange to one of
the public folders? I thought I read where that could be done and now
when I wanted to do that I can't seem to find. We are being sent
multiple copies of mail from some addresses and if I could direct one
message to a public folder then everyone could see the same copy and
reduce mail storage space.
Thanks
Jeff
|
|
|
| Back to top |
|
|
Jeff Teel
Guest
|
| Posted:
Sun Jan 16, 2005 5:51 am Post subject:
Re: Directing Mail to a Public Folder |
|
|
Thanks Dave
The SMPT method sounds like the best solution. I think I will be preparing
for that when I become more acquainted with managing this Operating System.
It is new to me and I'm taking it one step at a time!!
Thanks for your help
Jeff
"Dave Nickason [SBS MVP]" <gwdibble@NOSPAM.frontiernet.net> wrote in message
news:OUutA60%23EHA.1260@TK2MSFTNGP12.phx.gbl...
| Quote: | I'm running late so if you still have questions after this, please post
back. Two options:
Now that the folder is mail-enabled, it shows up in your GAL. Without
doing anything else, you should be able to send e-mail from any internal
account such as your own desktop, to that folder. So, for example, you
can create a rule in Outlook saying that any message from a certain sender
or mailing list should be forwarded (or redirected) to the public folder's
e-mail address. Outlook will forward or redirect the message to the PF
just as it would to a different user's Inbox.
Or, you can create and address at the ISP, info@yourdomain.com. Tell the
POP connector that info@yourdomain.com is a global pop account. That way,
messages sent to info@ will end up in the ISP pop mailbox. The connector
will see it as a global address, and it'll resolve any message sent to
that address using the GAL. Since all the mail in that acccount will
presumably be addressed to info@, it'll all get put in the public folder,
which is the container that uses that address. (The pop connector can't
be configured to send mail directly into a PF, which is why you have to
use the global option as a workaround).
The first option allows you to avoid the POP account at the ISP. The
second option allows you to avoid having to run the messages through a
user mailbox to get them to the PF. The third option, using SMTP mail,
avoids both options since Exchange will route SMTP messages to whatever
container has the address, whether that's a PF or a mailbox.
"Jeff Teel" <jdteel@sugardog.com> wrote in message
news:uuxakH0%23EHA.2700@TK2MSFTNGP14.phx.gbl...
Hi Dave and Old Newbie,
Currently I am using a POP3 connector to retrieve mail from our ISP. I
have created a new folder with Outlook under the Public Folders/All
Public Folders tree where I would like the mail to be sent. I went into
Exchange System Manager and can see the folder that I created. I
right-click on the folder as it appears in the large (right hand) box and
view that folder's properties. At this point I don's see any options that
will let me accomplish what I need since I don't have a FQDN of my own.
The e-mail address that has been assigned to the new folder has the
folder's name before the @ and has my ISP domain name after. If I got
another mail account from my ISP and named it with the name of my new
folder I could have the mail sent to that address but I seems like a
round about way to get this accomplished. I thought I might direct mail
from a particular e-mail address to the new public folder where we all
could view the same copy. May this is wishful thinking until I am able
to host my own mail!!
Thanks
Jeff
"Dave Nickason [SBS MVP]" <gwdibble@NOSPAM.frontiernet.net> wrote in
message news:OKVrnrz%23EHA.1524@TK2MSFTNGP09.phx.gbl...
This partly depends on how you're receiving your e-mail. The basic
steps are to use Outlook to create the public folder and give it the
appropriate permissions. Using Exchange System Manager, expand Folders/
Public Folders, r-click the PF and click All Tasks -> Mail Enable. Give
the folder the appropriate e-mail address. (I always recommend using
Outlook rather than ESM to create folders, but Outlook can't mail-enable
a PF, that has to be done in ESM).
If you're using SMTP e-mail, messages addressed to the folder's address
will automatically be delivered there. If you're using the POP
connector, you have to make the POP address a global mailbox in the POP
connector. Post back if you have questions about that and I'll figure
out how I did it.
As your final step, send a test message or two to the public folder's
address from an external mail account to make sure it's working as
expected. Once the folder is mail-enabled, you should be able to send
mail to it from inside or outside your network, and forward or redirect
messages there from other user accounts with Outlook rules.
"Jeff Teel" <jdteel@sugardog.com> wrote in message
news:uEcsvNx%23EHA.4092@TK2MSFTNGP09.phx.gbl...
Is there a way to direct mail that is coming in to Exchange to one of
the public folders? I thought I read where that could be done and now
when I wanted to do that I can't seem to find. We are being sent
multiple copies of mail from some addresses and if I could direct one
message to a public folder then everyone could see the same copy and
reduce mail storage space.
Thanks
Jeff
|
|
|
| Back to top |
|
|
Michel Herrscher
Guest
|
| Posted:
Mon Jan 17, 2005 4:09 pm Post subject:
Re: Directing Mail to a Public Folder |
|
|
Hello,
(beginner , please excuse if errors...)
Is it not possible to add in users account the delivery of a copy in the PF
?
HTHAL
Michel Herrscher
Dans un message Jeff Teel disait :
| Quote: | Thanks Dave
The SMPT method sounds like the best solution. I think I will be
preparing for that when I become more acquainted with managing this
Operating System. It is new to me and I'm taking it one step at a
time!!
Thanks for your help
Jeff
"Dave Nickason [SBS MVP]" <gwdibble@NOSPAM.frontiernet.net> wrote in
message news:OUutA60%23EHA.1260@TK2MSFTNGP12.phx.gbl...
I'm running late so if you still have questions after this, please
post back. Two options:
Now that the folder is mail-enabled, it shows up in your GAL.
Without doing anything else, you should be able to send e-mail from
any internal account such as your own desktop, to that folder. So,
for example, you can create a rule in Outlook saying that any
message from a certain sender or mailing list should be forwarded
(or redirected) to the public folder's e-mail address. Outlook will
forward or redirect the message to the PF just as it would to a
different user's Inbox.
Or, you can create and address at the ISP, info@yourdomain.com.
Tell the POP connector that info@yourdomain.com is a global pop
account. That way, messages sent to info@ will end up in the ISP
pop mailbox. The connector will see it as a global address, and
it'll resolve any message sent to that address using the GAL. Since
all the mail in that acccount will presumably be addressed to info@,
it'll all get put in the public folder, which is the container that
uses that address. (The pop connector can't be configured to send
mail directly into a PF, which is why you have to use the global
option as a workaround).
The first option allows you to avoid the POP account at the ISP. The
second option allows you to avoid having to run the messages through
a user mailbox to get them to the PF. The third option, using SMTP
mail, avoids both options since Exchange will route SMTP messages to
whatever container has the address, whether that's a PF or a mailbox.
"Jeff Teel" <jdteel@sugardog.com> wrote in message
news:uuxakH0%23EHA.2700@TK2MSFTNGP14.phx.gbl...
Hi Dave and Old Newbie,
Currently I am using a POP3 connector to retrieve mail from our
ISP. I have created a new folder with Outlook under the Public
Folders/All Public Folders tree where I would like the mail to be
sent. I went into Exchange System Manager and can see the folder
that I created. I right-click on the folder as it appears in the
large (right hand) box and view that folder's properties. At this
point I don's see any options that will let me accomplish what I
need since I don't have a FQDN of my own. The e-mail address that
has been assigned to the new folder has the folder's name before
the @ and has my ISP domain name after. If I got another mail
account from my ISP and named it with the name of my new folder I
could have the mail sent to that address but I seems like a round
about way to get this accomplished. I thought I might direct mail
from a particular e-mail address to the new public folder where we
all could view the same copy. May this is wishful thinking until I
am able to host my own mail!!
Thanks
Jeff
"Dave Nickason [SBS MVP]" <gwdibble@NOSPAM.frontiernet.net> wrote in
message news:OKVrnrz%23EHA.1524@TK2MSFTNGP09.phx.gbl...
This partly depends on how you're receiving your e-mail. The basic
steps are to use Outlook to create the public folder and give it
the appropriate permissions. Using Exchange System Manager,
expand Folders/ Public Folders, r-click the PF and click All Tasks
-> Mail Enable. Give the folder the appropriate e-mail address.
(I always recommend using Outlook rather than ESM to create
folders, but Outlook can't mail-enable a PF, that has to be done
in ESM).
If you're using SMTP e-mail, messages addressed to the folder's
address will automatically be delivered there. If you're using
the POP connector, you have to make the POP address a global
mailbox in the POP connector. Post back if you have questions
about that and I'll figure out how I did it.
As your final step, send a test message or two to the public
folder's address from an external mail account to make sure it's
working as expected. Once the folder is mail-enabled, you should
be able to send mail to it from inside or outside your network,
and forward or redirect messages there from other user accounts
with Outlook rules.
"Jeff Teel" <jdteel@sugardog.com> wrote in message
news:uEcsvNx%23EHA.4092@TK2MSFTNGP09.phx.gbl...
Is there a way to direct mail that is coming in to Exchange to
one of the public folders? I thought I read where that could be
done and now when I wanted to do that I can't seem to find. We
are being sent multiple copies of mail from some addresses and if
I could direct one message to a public folder then everyone could
see the same copy and reduce mail storage space.
Thanks
Jeff |
|
|
| Back to top |
|
|
Lanwench [MVP - Exchange]
Guest
|
| Posted:
Tue Jan 18, 2005 8:45 am Post subject:
Re: Directing Mail to a Public Folder |
|
|
Michel Herrscher wrote:
| Quote: | Hello,
(beginner , please excuse if errors...)
Is it not possible to add in users account the delivery of a copy in
the PF ?
|
I'm not sure what you mean....a rule to send a copy of a message to a public
folder? Sure, you can, but it's more efficient to send the mail there
directly.
| Quote: |
HTHAL
Michel Herrscher
Dans un message Jeff Teel disait :
Thanks Dave
The SMPT method sounds like the best solution. I think I will be
preparing for that when I become more acquainted with managing this
Operating System. It is new to me and I'm taking it one step at a
time!!
Thanks for your help
Jeff
"Dave Nickason [SBS MVP]" <gwdibble@NOSPAM.frontiernet.net> wrote in
message news:OUutA60%23EHA.1260@TK2MSFTNGP12.phx.gbl...
I'm running late so if you still have questions after this, please
post back. Two options:
Now that the folder is mail-enabled, it shows up in your GAL.
Without doing anything else, you should be able to send e-mail from
any internal account such as your own desktop, to that folder. So,
for example, you can create a rule in Outlook saying that any
message from a certain sender or mailing list should be forwarded
(or redirected) to the public folder's e-mail address. Outlook will
forward or redirect the message to the PF just as it would to a
different user's Inbox.
Or, you can create and address at the ISP, info@yourdomain.com.
Tell the POP connector that info@yourdomain.com is a global pop
account. That way, messages sent to info@ will end up in the ISP
pop mailbox. The connector will see it as a global address, and
it'll resolve any message sent to that address using the GAL. Since
all the mail in that acccount will presumably be addressed to info@,
it'll all get put in the public folder, which is the container that
uses that address. (The pop connector can't be configured to send
mail directly into a PF, which is why you have to use the global
option as a workaround).
The first option allows you to avoid the POP account at the ISP.
The second option allows you to avoid having to run the messages
through a user mailbox to get them to the PF. The third option,
using SMTP mail, avoids both options since Exchange will route SMTP
messages to whatever container has the address, whether that's a PF
or a mailbox.
"Jeff Teel" <jdteel@sugardog.com> wrote in message
news:uuxakH0%23EHA.2700@TK2MSFTNGP14.phx.gbl...
Hi Dave and Old Newbie,
Currently I am using a POP3 connector to retrieve mail from our
ISP. I have created a new folder with Outlook under the Public
Folders/All Public Folders tree where I would like the mail to be
sent. I went into Exchange System Manager and can see the folder
that I created. I right-click on the folder as it appears in the
large (right hand) box and view that folder's properties. At this
point I don's see any options that will let me accomplish what I
need since I don't have a FQDN of my own. The e-mail address that
has been assigned to the new folder has the folder's name before
the @ and has my ISP domain name after. If I got another mail
account from my ISP and named it with the name of my new folder I
could have the mail sent to that address but I seems like a round
about way to get this accomplished. I thought I might direct mail
from a particular e-mail address to the new public folder where we
all could view the same copy. May this is wishful thinking until I
am able to host my own mail!!
Thanks
Jeff
"Dave Nickason [SBS MVP]" <gwdibble@NOSPAM.frontiernet.net> wrote
in message news:OKVrnrz%23EHA.1524@TK2MSFTNGP09.phx.gbl...
This partly depends on how you're receiving your e-mail. The
basic steps are to use Outlook to create the public folder and
give it the appropriate permissions. Using Exchange System
Manager, expand Folders/ Public Folders, r-click the PF and click
All Tasks -> Mail Enable. Give the folder the appropriate e-mail
address. (I always recommend using Outlook rather than ESM to
create folders, but Outlook can't mail-enable a PF, that has to
be done in ESM).
If you're using SMTP e-mail, messages addressed to the folder's
address will automatically be delivered there. If you're using
the POP connector, you have to make the POP address a global
mailbox in the POP connector. Post back if you have questions
about that and I'll figure out how I did it.
As your final step, send a test message or two to the public
folder's address from an external mail account to make sure it's
working as expected. Once the folder is mail-enabled, you should
be able to send mail to it from inside or outside your network,
and forward or redirect messages there from other user accounts
with Outlook rules.
"Jeff Teel" <jdteel@sugardog.com> wrote in message
news:uEcsvNx%23EHA.4092@TK2MSFTNGP09.phx.gbl...
Is there a way to direct mail that is coming in to Exchange to
one of the public folders? I thought I read where that could be
done and now when I wanted to do that I can't seem to find. We
are being sent multiple copies of mail from some addresses and if
I could direct one message to a public folder then everyone could
see the same copy and reduce mail storage space.
Thanks
Jeff |
|
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