Windows Server

Guest

Hi,

we're currently running SPS 2003 in a SQL Server located in the same server.
We're using 15 out of 25 Gigabytes of Hard Disk space.

We're thinking of enabling Version History in SharePoint 2003, but we don't
know if it will be a problem in terms of HD space.

The question is, does Sharepoint stores a whole version of the document each
time the document is saved? So, if for example, I have a document that I
save, quit Word, then modifie, Save again, quit word etc... does SPS each
time SPS stores a complete version of the document?

or does SPS saves only the changes made to the document?

Thanks for your answer!!

Engelbert · Guest

You can easily check this for yourself.

Go to http://<servername>/_layouts/1033/storman.aspx with server
Administrator authentication and find the size of a doc lib that has
versions set.

Add a document. Refresh the page and see the difference.

Slightly amend the document and re-save it. Refresh the page again and see
the new difference.

If they are the same difference ...

Engelbert

Gustavo · Guest

Hi,
Yes, each version is saved completely. Depend of the number of documents and
versions, you can have space problems in your DB and file system and/of the
SPS server (for the indexes).
Saludes,
Gustavo
http://www.gavd.net/servers/default.aspx

Guest

Ok, Thanks gustavo, yeah, this can be a problem since there are documents of
16 megabytes!

Wei-Dong XU [MSFT] · Guest

Hi,

At your scenario, the hard disk is really one problem is to enable the
version history. For each modification on the document using version
history, SPS/WSS will store the predecessor in the database. Then for 16mb
size doc, the database will boom quickly.

Furthermore, I'd suggest this portal server capacity article will introduce
more information for you on the portal administration. It lists the
recommended disk size for different scenario:
Capacity Planning for Microsoft Office SharePoint Portal Server 2003
http://www.microsoft.com/technet/prodtechnol/office/sps2003/plan/cappisps.ms
px

Please feel free to let me know if you have any further question on this
matter.

Best Regards,
Wei-Dong XU
Microsoft Product Support Services
This posting is provided "AS IS" with no warranties, and confers no rights.
It is my pleasure to be of assistance.

Guest

Ouah, how did youi get to that page? it is not easy to get here through
admin interface...

Do you know any link that explains briefely the admin SPS interface?

Engelbert · Guest

Engelbert · Guest

... and in case you didn't know it just keeps on creating new versions. You
can't tell it to stop at 10 (say).

Engelbert

Guest

Ok Wei-dong,

Thanks for your update! Will read through all this documents! Thanks.

pbd99 · Guest

Is there ANY way to limit the number of backups kept? Will this be added to
a future version of Sharepoint? It would be very useful to keep say 5 or 10
backups only. On my site I would like to keep some backups, but a few fairly
large very often used files cause the site size to balloon. You can manually
delete old backups but this is labor intensive...

Paul

Wei-Dong XU [MSFT] · Guest

You are very welcome! :^)

Best Regards,
Wei-Dong XU
Microsoft Product Support Services
This posting is provided "AS IS" with no warranties, and confers no rights.
It is my pleasure to be of assistance.

Wei-Dong XU [MSFT] · Guest

Hi Paul,

As I know, no one restriction is performed to limit the backup copies. So I
think we could only use the site quota to limit the storage size. This
admin article introduces more info regarding this issue.
Configuring Site Quotas and Locks
http://office.microsoft.com/en-us/assistance/HA011604971033.aspx

Best Regards,
Wei-Dong XU
Microsoft Product Support Services
This posting is provided "AS IS" with no warranties, and confers no rights.
It is my pleasure to be of assistance.

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